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How to Save as PDF automatically when doing the Mail Merge (VBA)



The Next CEO of Stack OverflowAuto mail merge using Automator, Filemaker, Word and MailHow to split a mail merge and save files with a merge field as the namePublisher Mail Merge to PDF and Save as Merged FieldError Running VBS to Mail Merge with Task SchedulerMail merge to PDF rather than PrintSorting and filtering a Word Mail Merge with VBAVBA Mailmerge to pdf OutputSave PDF from SAPExcel Workbook to Create Word Document and Auto-Run Mail Merge from Excel WorkbookVBA Internet Explorer Automation - Select “Open” or “Save As” When Downloading a File










-1















When I am trying to run the code below the following happens:



1) It opens a "Save PDF File As" Window



2) I have to manually type in the name



3) The code runs



I want to automate steps 1 and 2 so that the code runs without any manual inputs from me and saves it as whatever.pdf in whatever path.



I tried using ExportAsFixedFormat but the problem is that it is saving only the first page as pdf and the remaining 100+ records that are going through the mail merge are not being saved. On top of that, it still opens that Dialog Window from step 1.



ActiveDocument.ExportAsFixedFormat OutputFilename:=whatever.pdf, _
ExportFormat:=wdExportFormatPDF, etc.


The code:



Sub DoMailMerge()

Set myMerge = ActiveDocument.MailMerge
If myMerge.State = wdMainAndSourceAndHeader Or _
myMerge.State = wdMainAndDataSource Then
With myMerge.DataSource
.FirstRecord = 1
.LastRecord = 3
End With
End If
With myMerge
.Destination = wdSendToPrinter
.Execute
End With

End Sub


Any help on this would be greatly appreciated!










share|improve this question
























  • The code under "The code:" can't be the full code? It performs no save action - it only sends the merge result (three records) to the printer. You need to show the full code that's causing the behavior you describe, as a block. But FWIW you need to research saving a merge to separate documents - this is not something mail merge knows how to do. There are various approaches described in full detail that can be found on the Internet.

    – Cindy Meister
    Mar 7 at 21:40











  • This kind of thing has been addressed many times on many different web sites. See, for example, Send Mailmerge Output to Individual Files and Run a Mailmerge from Excel, Sending the Output to Individual Files in the Mailmerge Tips and Tricks threads at: msofficeforums.com/mail-merge/21803-mailmerge-tips-tricks.html and: windowssecrets.com/forums/showthread.php/…

    – macropod
    Mar 8 at 11:31















-1















When I am trying to run the code below the following happens:



1) It opens a "Save PDF File As" Window



2) I have to manually type in the name



3) The code runs



I want to automate steps 1 and 2 so that the code runs without any manual inputs from me and saves it as whatever.pdf in whatever path.



I tried using ExportAsFixedFormat but the problem is that it is saving only the first page as pdf and the remaining 100+ records that are going through the mail merge are not being saved. On top of that, it still opens that Dialog Window from step 1.



ActiveDocument.ExportAsFixedFormat OutputFilename:=whatever.pdf, _
ExportFormat:=wdExportFormatPDF, etc.


The code:



Sub DoMailMerge()

Set myMerge = ActiveDocument.MailMerge
If myMerge.State = wdMainAndSourceAndHeader Or _
myMerge.State = wdMainAndDataSource Then
With myMerge.DataSource
.FirstRecord = 1
.LastRecord = 3
End With
End If
With myMerge
.Destination = wdSendToPrinter
.Execute
End With

End Sub


Any help on this would be greatly appreciated!










share|improve this question
























  • The code under "The code:" can't be the full code? It performs no save action - it only sends the merge result (three records) to the printer. You need to show the full code that's causing the behavior you describe, as a block. But FWIW you need to research saving a merge to separate documents - this is not something mail merge knows how to do. There are various approaches described in full detail that can be found on the Internet.

    – Cindy Meister
    Mar 7 at 21:40











  • This kind of thing has been addressed many times on many different web sites. See, for example, Send Mailmerge Output to Individual Files and Run a Mailmerge from Excel, Sending the Output to Individual Files in the Mailmerge Tips and Tricks threads at: msofficeforums.com/mail-merge/21803-mailmerge-tips-tricks.html and: windowssecrets.com/forums/showthread.php/…

    – macropod
    Mar 8 at 11:31













-1












-1








-1








When I am trying to run the code below the following happens:



1) It opens a "Save PDF File As" Window



2) I have to manually type in the name



3) The code runs



I want to automate steps 1 and 2 so that the code runs without any manual inputs from me and saves it as whatever.pdf in whatever path.



I tried using ExportAsFixedFormat but the problem is that it is saving only the first page as pdf and the remaining 100+ records that are going through the mail merge are not being saved. On top of that, it still opens that Dialog Window from step 1.



ActiveDocument.ExportAsFixedFormat OutputFilename:=whatever.pdf, _
ExportFormat:=wdExportFormatPDF, etc.


The code:



Sub DoMailMerge()

Set myMerge = ActiveDocument.MailMerge
If myMerge.State = wdMainAndSourceAndHeader Or _
myMerge.State = wdMainAndDataSource Then
With myMerge.DataSource
.FirstRecord = 1
.LastRecord = 3
End With
End If
With myMerge
.Destination = wdSendToPrinter
.Execute
End With

End Sub


Any help on this would be greatly appreciated!










share|improve this question
















When I am trying to run the code below the following happens:



1) It opens a "Save PDF File As" Window



2) I have to manually type in the name



3) The code runs



I want to automate steps 1 and 2 so that the code runs without any manual inputs from me and saves it as whatever.pdf in whatever path.



I tried using ExportAsFixedFormat but the problem is that it is saving only the first page as pdf and the remaining 100+ records that are going through the mail merge are not being saved. On top of that, it still opens that Dialog Window from step 1.



ActiveDocument.ExportAsFixedFormat OutputFilename:=whatever.pdf, _
ExportFormat:=wdExportFormatPDF, etc.


The code:



Sub DoMailMerge()

Set myMerge = ActiveDocument.MailMerge
If myMerge.State = wdMainAndSourceAndHeader Or _
myMerge.State = wdMainAndDataSource Then
With myMerge.DataSource
.FirstRecord = 1
.LastRecord = 3
End With
End If
With myMerge
.Destination = wdSendToPrinter
.Execute
End With

End Sub


Any help on this would be greatly appreciated!







vba ms-word mailmerge






share|improve this question















share|improve this question













share|improve this question




share|improve this question








edited Mar 7 at 21:41









Cindy Meister

15.9k102437




15.9k102437










asked Mar 7 at 15:39









AyupovSukhrabAyupovSukhrab

1414




1414












  • The code under "The code:" can't be the full code? It performs no save action - it only sends the merge result (three records) to the printer. You need to show the full code that's causing the behavior you describe, as a block. But FWIW you need to research saving a merge to separate documents - this is not something mail merge knows how to do. There are various approaches described in full detail that can be found on the Internet.

    – Cindy Meister
    Mar 7 at 21:40











  • This kind of thing has been addressed many times on many different web sites. See, for example, Send Mailmerge Output to Individual Files and Run a Mailmerge from Excel, Sending the Output to Individual Files in the Mailmerge Tips and Tricks threads at: msofficeforums.com/mail-merge/21803-mailmerge-tips-tricks.html and: windowssecrets.com/forums/showthread.php/…

    – macropod
    Mar 8 at 11:31

















  • The code under "The code:" can't be the full code? It performs no save action - it only sends the merge result (three records) to the printer. You need to show the full code that's causing the behavior you describe, as a block. But FWIW you need to research saving a merge to separate documents - this is not something mail merge knows how to do. There are various approaches described in full detail that can be found on the Internet.

    – Cindy Meister
    Mar 7 at 21:40











  • This kind of thing has been addressed many times on many different web sites. See, for example, Send Mailmerge Output to Individual Files and Run a Mailmerge from Excel, Sending the Output to Individual Files in the Mailmerge Tips and Tricks threads at: msofficeforums.com/mail-merge/21803-mailmerge-tips-tricks.html and: windowssecrets.com/forums/showthread.php/…

    – macropod
    Mar 8 at 11:31
















The code under "The code:" can't be the full code? It performs no save action - it only sends the merge result (three records) to the printer. You need to show the full code that's causing the behavior you describe, as a block. But FWIW you need to research saving a merge to separate documents - this is not something mail merge knows how to do. There are various approaches described in full detail that can be found on the Internet.

– Cindy Meister
Mar 7 at 21:40





The code under "The code:" can't be the full code? It performs no save action - it only sends the merge result (three records) to the printer. You need to show the full code that's causing the behavior you describe, as a block. But FWIW you need to research saving a merge to separate documents - this is not something mail merge knows how to do. There are various approaches described in full detail that can be found on the Internet.

– Cindy Meister
Mar 7 at 21:40













This kind of thing has been addressed many times on many different web sites. See, for example, Send Mailmerge Output to Individual Files and Run a Mailmerge from Excel, Sending the Output to Individual Files in the Mailmerge Tips and Tricks threads at: msofficeforums.com/mail-merge/21803-mailmerge-tips-tricks.html and: windowssecrets.com/forums/showthread.php/…

– macropod
Mar 8 at 11:31





This kind of thing has been addressed many times on many different web sites. See, for example, Send Mailmerge Output to Individual Files and Run a Mailmerge from Excel, Sending the Output to Individual Files in the Mailmerge Tips and Tricks threads at: msofficeforums.com/mail-merge/21803-mailmerge-tips-tricks.html and: windowssecrets.com/forums/showthread.php/…

– macropod
Mar 8 at 11:31












1 Answer
1






active

oldest

votes


















-2














[Edit] Corrected object reference. Added SaveAs2



In the OP, an attempt is made to use a pseudo printer to save as a pdf. There are differences between the SaveAs pdf format and the variety of pdf pseudo printers. Is there a reason for printing to a PDF and saving that file, rather than doing a Save As and choosing the PDF format?



With myMerge
.Destination = wdSendToNewDocument
.Execute
End With
ActiveDocument.SaveAs2 "path & filename", wdFormatPDF


The following is sometimes needed to silence prompting with scripted saves. For the above tested method, there were no prompts, so it may not be needed.



Toggle off .DisplayAlerts before SaveAs



Application.DisplayAlerts = wdAlertsNone
ActiveDocument.SaveAs2 "path & filename", wdFormatPDF
Application.DisplayAlerts = wdAlertsAll


Or



Dim tempDisplayAlerts As Long
tempDisplayAlerts = Application.DisplayAlerts
Application.DisplayAlerts = wdAlertsNone
ActiveDocument.SaveAs2 "path & filename", wdFormatPDF
Application.DisplayAlerts = tempDisplayAlerts





share|improve this answer

























  • First of all, ActiveDocument.DisplayAlerts throws an error because I believe it is should be Application.DisplayAlerts and second of all, even if it worked it still does not resolve the issue of saving the merged file (with all the 100+ records) as pdf.

    – AyupovSukhrab
    Mar 7 at 17:09












  • Application.DisplayAlerts = False also kills any mailmerge from a document that is opened while that setting is active.

    – macropod
    Mar 8 at 11:34











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1 Answer
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1 Answer
1






active

oldest

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active

oldest

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active

oldest

votes









-2














[Edit] Corrected object reference. Added SaveAs2



In the OP, an attempt is made to use a pseudo printer to save as a pdf. There are differences between the SaveAs pdf format and the variety of pdf pseudo printers. Is there a reason for printing to a PDF and saving that file, rather than doing a Save As and choosing the PDF format?



With myMerge
.Destination = wdSendToNewDocument
.Execute
End With
ActiveDocument.SaveAs2 "path & filename", wdFormatPDF


The following is sometimes needed to silence prompting with scripted saves. For the above tested method, there were no prompts, so it may not be needed.



Toggle off .DisplayAlerts before SaveAs



Application.DisplayAlerts = wdAlertsNone
ActiveDocument.SaveAs2 "path & filename", wdFormatPDF
Application.DisplayAlerts = wdAlertsAll


Or



Dim tempDisplayAlerts As Long
tempDisplayAlerts = Application.DisplayAlerts
Application.DisplayAlerts = wdAlertsNone
ActiveDocument.SaveAs2 "path & filename", wdFormatPDF
Application.DisplayAlerts = tempDisplayAlerts





share|improve this answer

























  • First of all, ActiveDocument.DisplayAlerts throws an error because I believe it is should be Application.DisplayAlerts and second of all, even if it worked it still does not resolve the issue of saving the merged file (with all the 100+ records) as pdf.

    – AyupovSukhrab
    Mar 7 at 17:09












  • Application.DisplayAlerts = False also kills any mailmerge from a document that is opened while that setting is active.

    – macropod
    Mar 8 at 11:34















-2














[Edit] Corrected object reference. Added SaveAs2



In the OP, an attempt is made to use a pseudo printer to save as a pdf. There are differences between the SaveAs pdf format and the variety of pdf pseudo printers. Is there a reason for printing to a PDF and saving that file, rather than doing a Save As and choosing the PDF format?



With myMerge
.Destination = wdSendToNewDocument
.Execute
End With
ActiveDocument.SaveAs2 "path & filename", wdFormatPDF


The following is sometimes needed to silence prompting with scripted saves. For the above tested method, there were no prompts, so it may not be needed.



Toggle off .DisplayAlerts before SaveAs



Application.DisplayAlerts = wdAlertsNone
ActiveDocument.SaveAs2 "path & filename", wdFormatPDF
Application.DisplayAlerts = wdAlertsAll


Or



Dim tempDisplayAlerts As Long
tempDisplayAlerts = Application.DisplayAlerts
Application.DisplayAlerts = wdAlertsNone
ActiveDocument.SaveAs2 "path & filename", wdFormatPDF
Application.DisplayAlerts = tempDisplayAlerts





share|improve this answer

























  • First of all, ActiveDocument.DisplayAlerts throws an error because I believe it is should be Application.DisplayAlerts and second of all, even if it worked it still does not resolve the issue of saving the merged file (with all the 100+ records) as pdf.

    – AyupovSukhrab
    Mar 7 at 17:09












  • Application.DisplayAlerts = False also kills any mailmerge from a document that is opened while that setting is active.

    – macropod
    Mar 8 at 11:34













-2












-2








-2







[Edit] Corrected object reference. Added SaveAs2



In the OP, an attempt is made to use a pseudo printer to save as a pdf. There are differences between the SaveAs pdf format and the variety of pdf pseudo printers. Is there a reason for printing to a PDF and saving that file, rather than doing a Save As and choosing the PDF format?



With myMerge
.Destination = wdSendToNewDocument
.Execute
End With
ActiveDocument.SaveAs2 "path & filename", wdFormatPDF


The following is sometimes needed to silence prompting with scripted saves. For the above tested method, there were no prompts, so it may not be needed.



Toggle off .DisplayAlerts before SaveAs



Application.DisplayAlerts = wdAlertsNone
ActiveDocument.SaveAs2 "path & filename", wdFormatPDF
Application.DisplayAlerts = wdAlertsAll


Or



Dim tempDisplayAlerts As Long
tempDisplayAlerts = Application.DisplayAlerts
Application.DisplayAlerts = wdAlertsNone
ActiveDocument.SaveAs2 "path & filename", wdFormatPDF
Application.DisplayAlerts = tempDisplayAlerts





share|improve this answer















[Edit] Corrected object reference. Added SaveAs2



In the OP, an attempt is made to use a pseudo printer to save as a pdf. There are differences between the SaveAs pdf format and the variety of pdf pseudo printers. Is there a reason for printing to a PDF and saving that file, rather than doing a Save As and choosing the PDF format?



With myMerge
.Destination = wdSendToNewDocument
.Execute
End With
ActiveDocument.SaveAs2 "path & filename", wdFormatPDF


The following is sometimes needed to silence prompting with scripted saves. For the above tested method, there were no prompts, so it may not be needed.



Toggle off .DisplayAlerts before SaveAs



Application.DisplayAlerts = wdAlertsNone
ActiveDocument.SaveAs2 "path & filename", wdFormatPDF
Application.DisplayAlerts = wdAlertsAll


Or



Dim tempDisplayAlerts As Long
tempDisplayAlerts = Application.DisplayAlerts
Application.DisplayAlerts = wdAlertsNone
ActiveDocument.SaveAs2 "path & filename", wdFormatPDF
Application.DisplayAlerts = tempDisplayAlerts






share|improve this answer














share|improve this answer



share|improve this answer








edited Mar 8 at 16:11

























answered Mar 7 at 15:50









Ted D.Ted D.

2437




2437












  • First of all, ActiveDocument.DisplayAlerts throws an error because I believe it is should be Application.DisplayAlerts and second of all, even if it worked it still does not resolve the issue of saving the merged file (with all the 100+ records) as pdf.

    – AyupovSukhrab
    Mar 7 at 17:09












  • Application.DisplayAlerts = False also kills any mailmerge from a document that is opened while that setting is active.

    – macropod
    Mar 8 at 11:34

















  • First of all, ActiveDocument.DisplayAlerts throws an error because I believe it is should be Application.DisplayAlerts and second of all, even if it worked it still does not resolve the issue of saving the merged file (with all the 100+ records) as pdf.

    – AyupovSukhrab
    Mar 7 at 17:09












  • Application.DisplayAlerts = False also kills any mailmerge from a document that is opened while that setting is active.

    – macropod
    Mar 8 at 11:34
















First of all, ActiveDocument.DisplayAlerts throws an error because I believe it is should be Application.DisplayAlerts and second of all, even if it worked it still does not resolve the issue of saving the merged file (with all the 100+ records) as pdf.

– AyupovSukhrab
Mar 7 at 17:09






First of all, ActiveDocument.DisplayAlerts throws an error because I believe it is should be Application.DisplayAlerts and second of all, even if it worked it still does not resolve the issue of saving the merged file (with all the 100+ records) as pdf.

– AyupovSukhrab
Mar 7 at 17:09














Application.DisplayAlerts = False also kills any mailmerge from a document that is opened while that setting is active.

– macropod
Mar 8 at 11:34





Application.DisplayAlerts = False also kills any mailmerge from a document that is opened while that setting is active.

– macropod
Mar 8 at 11:34



















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